Board Meetings
NOTICE AND AGENDA OF SPECIAL MEETING
DATE: December 9, 2024 (Monday)
TIME: 5:00 P.M.
PLACE: Via MS Teams
By Video Conference:
Join the meeting now (Please press the control key and click to access hyperlink.)
Meeting ID: 253 902 854 47
Passcode: 39tWtW
Agenda
I. ADMINISTRATIVE ITEMS
A. Declaration of Quorum / Call to Order.
B. Disclosure of any Potential Conflicts of Interest.
C. Approval of Agenda.
D. Public Comment.
II. CONSENT AGENDA
A. Approval of Minutes – June 4, 2024 Special Meeting.
C. Consideration and Approval of 2025 Annual Administrative Matters Resolution.
D. Consideration and Approval of 2025 Meeting Resolution.
E. Consideration and Approval of 2025 Election Resolution for District No. 1.
F. Consideration and Approval of 2025 Election Resolution for District No. 2.
G. Consideration and Approval of 2025 Election Resolution for District No. 3.
H. Consideration and Approval of 2025 Election Resolution for District No. 4.
I. Consideration and Approval of 2025 Election Resolution for District No. 5.
J. Consideration and Approval of 2025 Election Resolution for District No. 6.
K. Consideration and Approval of 2025 Election Resolution for District No. 7.
L. Consideration and Approval of 2025 Election Resolution for District No. 8.
M. Consideration and Approval of 2025 Election Resolution for District No. 9.
N. Consideration and Approval of Second Amendment to Public Records Policy Resolution.
III. MANAGEMENT/ENGINEERING ITEMS
A. Approve Change Order No. 1 with WT Excavating, LLC – Porteos – PA-9A and PA-9C reflects permit costs and connecting watermain with wet taps.
B. Approve Change Order No. 2 with WT Excavating, LLC – Porteos – PA-9A and PA-9C for Encasement, Pavement, and Permits.
C. Approve Change Order No. 3 with WT Excavating, LLC – Porteos – PA-9A and PA-9C reflects additional scope of PA-9C pond added to the project.
D. Approve Change Order No. 3 with Hall Contracting, LLC – Porteos – Phase 7 (Segment 3) deduct for landscape area.
E. Approve Change Order No. 2 with Hall Contracting, LLC – Porteos – PA-3 (Segment 6) Landscaping and irrigation of GG1 Channel headwalls at E. 64th Ave and Jackson Gap Street and irrigation along the channel from E. 64th Ave to Jackson Gap Street.
F. Approve Change Order No. 2 with Hudick Excavating Inc. – Porteos – Second Creek Channel Improvements.
G. Approve Change Order No. 19 with Hudick Excavating Inc. – Porteos – Phase 6 (Segment 2) reflects costs associated with concrete repairs along 56th Avenue.
H. Consider Bid award for Porteos – PA – 9A and PA-9C Streetlights Bid Award to Colorado Construction and Engineering (CCE).
I. Consider Ratification of Proposal No. P-24-569 with Kumar & Associates, Inc. for Geotechnical Engineering Services to evaluate the reported pavement and subgrade settlement located near existing box culvert about 880 feet west of the intersection of East 56th Avenue and Jackson Gap Street, Aurora, Colorado.
J. Consider 2024 Critical Water Extension form from the City of Aurora.
K. Consider Assignment of Porteos Water Line Reimbursement Agreement. (See 8/20/24 email Porteos Water Line Reimb).
L. Consider Westwood Professional Services, Inc. proposal for the Jackson Gap Widening project # R0029092.00 Addendum #6.
M. Consider Westwood Professional Services, Inc. proposal for the Jackson Gap Widening project # R0029092.01.
N. Consider Hall Contracting proposal to complete the PA-9A&9C landscaping and irrigation work.
O. Consider Proposal No. P-24-991 with Kumar & Associates, Inc. for Geotechnical Services, Subsurface Exploration and Laboratory Testing, Porteos Parcel 11 Development, East 60th Avenue and Jackson Gap Street, Aurora, Colorado.
P. Consider District Service Agreement with Kimley-Horn and Associates, Inc. for Pond Certification for the on-site ponds associated with the Economy Rental Parking Expansion at Porteos Parcel A.
Q. Approve Change Order No. 4 with Hudick Excavating Inc. – Porteos – Pond GG1, Gopher Gulch Channel, & Sanitary Sewer.
R. Approve Change Order No. 5 with Hudick Excavating Inc. – Porteos – Pond GG1, Gopher Gulch Channel, & Sanitary Sewer.
S. Consider Ratification of Addendum #2 Westwood Project #R0041949.00 – Pond Certification Services, Ponds WQ-60, PA-3AB and WQ-64.
T. Consider Ratification of Addendum #3 Westwood Project #R0029079.00 – Porteos 64th Avenue East.
U. Consider Ratification of Addendum #3 Westwood Project #R0029297.01 – Porteos Pond GG1 – Ultimate Buildout.
IV. FINANCIAL ITEMS
A. Consider Approval/Ratification of payment of claims.
B. Financial Reports.
C. Consider Ratification of 2024 Continuing Disclosure Report and Authorize Ms. Wheeler to sign Q3 and Q4 2024 Reports. (also authorize all future filing of reports).
D. Public Hearing regarding the proposed 2025 Budget.
E. Consider Adoption of 2025 Budget; Consider Approval of Resolution to Adopt 2025 Budget; Certification of Mill Levy; and Appropriate Sums of Money.
V. LEGAL ITEMS
VI. OTHER MATTERS
VII. ADJOURNMENT